Camps Pilot notes from the Field: Week 3

Amy Sample Ward's picture

I'm reporting here on the blog with questions and ideas each week from the global side of the Camps pilot.  We are already learning a lot and iterating as we go.  If you haven't been following these weekly notes, you can catch them all with the Camps-Notes tag.  It's only week 3 but taking notes publicly has already helped me put thoughts into words and begin forming larger lessons and understanding about our work.  I'm curious what you think!

Week 3 Learnings

Preparation is only part of the planning. As I have mentioned before, we spent a great deal of time and energy creating all kinds of planning documents, resources, examples and other materials we expected organizers to use or need in planning their local Camps. But, as we are learning: preparation is only part of it! We could only forsee so much, antitipate certain things, and plan for what we knew. As get further and further into the planning process with organizers, we find more and more resources to build, questions to answer, and areas to offer support that we hand't already prepared.  You can prepare as much as you want, but there will always be something you hadn't thought of once you dive in!

Week 3 Questions

Balancing flexibility with timelines.  One compenent of the planning materials we developed for organizers in the Camps pilot was an 8-week Planning Guide, including milestones, tasks and goals.  But, we also want to help organizers create events somewhat flexibliy as each city is in a different position as far as venues, participants, etc.  This week I was doing a lot of thinking about how to use a time-speicifc planning guide in a flexible way.  Maybe it means creating milestones or steps that are above or outside of the 8-week guide? Or maybe creating two lists: one that is time-based and broken down in weeks, the other that is more like a flow chart with areas of focus?  Have you tackled this issue with event planning - how did you do it?

Follow the Notes from the Field series for insights, ideas, and conversation about supporting a distributed conference model.

About the NetSquared Camp Pilot

Our vision is for NetSquared Camps to provide a local entry-point for entrepreneurial nonprofits/NGOs, developers and designers to demonstrate projects, build stuff together and forge meaningful collaborations.

Building on the success of self-organizing formats like Barcamp and the lessons we've learned in developing an inter-disciplinary approach to conferencing over the last four years, NetSquared Camps bring people, tools, resources and projects together to help accelerate world-changing ideas.

Learn more and get involved!