Palo Alto Partners in Education (PAPIE) is a primarily board-driven organization with only 2 staff and a budget around $2+ million. We raise private funds to supplement public funds for all the public schools in our school district.

Challenge:

We needed a tool to ensure communication and collaboration amongst the board members, staff and volunteers. We also wanted to keep a history of documents, activities, decisions, etc. to ensure continuity due to volunteer turnover year-to-year. The tool had to be easy to use and very accessible. It had to be flexibly private, meaning that it needed to allow proper permissions for each person - ensuring that only the proper person(s) could see or do what was appropriate. It needed to combine a website and email communications to reduce duplication of effort.

Solution:

www.nexo.com

Nexo allows us to create a free group for PAPIE. We have a highly customized, private website that any authorized person can add to, change, or read. We also get an email group integrated with the website so that updates, alerts, news, etc. are easy to distribute (even automatic if desired) to the group. We also can have live chats on the site if desired. We have multiple pages and multiple sub-groups (board, marketing committee, development committee, etc). The site essentially defines our own social network.

The website allows us to share blogs, files, pictures, videos, calendars, events, to do lists, budgets, plans, press releases, contact information, RSS feeds, etc.

Impact:

Not only has nexo improved communication, collaboration and participation, but a by-product is that we have a back-up for our most important files such as board minutes, budgets, etc. These used to just be stored on one computer which is scary for many reasons. The site also makes is much easier to transfer knowledge from year to year since new  leaders/volunteers have the roadmap from the year before.